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National Cancer Screening Register (NCSR)

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Overview 

The National Cancer Screening Register (NCSR) is an electronic database, reminder and recall system for bowel and cervical cancer screening which can be used by patients and clinicians.  

Benefits 

  • Access national bowel and cervical screening pathology results 
  • Search national patient  database  
  • View screening dates for patients  
  • Order individual iFOBT test kits for patients  
  • Bulk order for iFOBT kits for General Practices to distribute through the Alternate Access to kits Model  
  • Submit forms related to cervical and bowel cancer programs 
  • Manage patients files including the option for participants to opt out of the program and deferring screening dates 
  • Update patients details and correspondence 
  • Nominate health providers and personal representatives for patients   
  • Results and correspondence are uploaded to patients My Health Record.  

Accessing the NCSR 

Patient portal access the Participant portal by logging into their My Gov account and linking in the National Cancer Screening Register tile. Patients will need to verify their ID.  

Clinical access-- Healthcare professionals can access participant’s results and correspondence through 

  • PRODA 

Access through PRODA 

  1. Log on to PRODA  . If you don’t have an account, register by following the steps in the PRODA section of the HPOS article. 

  1. Select National Cancer Screening Register  portal tile 

  1. Link PRODA account to NCSR portal by selecting which type of user you are:  

  • Medical Provider 
  • Cervical screening test providers without a medical provider number – use State and Territory Access Number/ Register Identification Number- 
  • Practice / Laboratory Staff acting on behalf of a provider- Practices Managers, Practice Nurses and/or laboratory staff. You may need to delegated access by a Medical Provider.  

  1. Accept the terms and conditions. 

Integrating NCSR into clinical software 

Watch this video which outlines how you can use the NCSR after it is integrated with your clinical software. 

Best Practice  

  1. Go to the BP Home screen, top left-hand side and  select the Set Up  menu 

  1. Select Configuration and scroll down the left-hand side to the FHIR icon 

  1. Click to install BP FHIR API 

  1. Click Yes to download and BP FHIR Installation will open 

  1. Once installed, the BP FHIR service Port is set at 9000  

  1. Open BP Practice Software in desktop files 

  1. Go into BP Support folder (BPS) 

  1. Scroll down and click BP. Ports Utility and select Run as administrator 

  1. BP Ports Setup Utility will open on Best Practice and all boxes need to be selected. Click OK to open FHIR port and click Save 

  1. Open the BP home screen on the top left-hand side select Set Up, select Configuration, and open General tab.  

  1. In General tab, select Enable National Cancer Screening Registry Integration box and click Save 

  1. Once completed, you need to set up individual providers. From BP home screen go to Setup and select Preferences 

  1. Select user and click Enable NSCR Functionality box then click the Save & Close button 

  1. A prompt will appear to download and install the NSCR portal, click Yes  

  1. NCSR is integrated into Best Practice 

The Best Practice website has an instructional video, Integrating NCSR into Best Practice 

 

Medical Director 

  1. Open Medical Director and access the sidebar 

  1. Click New on the top right-hand corner to add a new widget 

  1. Locate the NCSR Hub widget 

  1. Click and install 

  1. In the widget, Access Permission NCSR Hub tick the apply to all boxes for all users to access the NCSR hub 

  1. Click Save 

The Medical Director website has an instructional video, Integrating NCSR into Medical Director 

 

Using the NCSR  

Patients 

After linking, NCSR patients can:   

  • View test dates 
  • Order bowel test kit  
  • Replace Participant details form 
  • Opt out, defer and resume participation 
  • Cease and resume correspondence 
  • Add and update personal details  
  • Nominate health provider. 

 

Using the NCSR via PRODA 

After accessing the NCSR portal through the NCSR portal, clinicians can: 

  • Search eligible participants/patients- 

  1. Enter participant’s medical identifier such as Medicare card number, sex, date of birth, given and family name.  

  1. Click search 

  1. Select participant’s file. On the right-hand side select the program you want to access. 

  • Review participant/patient screening dates and results 

  • Update participant/patent details 

  • Submit forms and reports electronically 

  • Order individual and bulk order iFOBT kits 

 

Using the NCSR in Best Practice 

  1. To review patient’s participation, open the patient file in BP, click view and select NCSR hub  

  1. You are now in the patient’s NCSR portal 

  1. NCSR notification will appear in the notification section of the BP patient record 

*NCSR notifications cannot be removed 

 

Using the NCSR in Medical Director 

  1. Open patient file  

  1. NCSR notifications will appear in the notification section of the patient file 

 

Bulk ordering Faecal Occult Blood test (iFOBT) kits 

The Alternate Access Model allows general practices to bulk order immunochemical Faecal Occult Blood Test (iFOBT) kits through the National Cancer Screening Register (NCSR).    

Ordering iFOBT kits  

  1. Log on to PRODA 

  1. Access the NCSR portal 

  1. In the NCSR portal, click Bulk Order iFOBT kits  

  1. Complete the order form with your details. For a new delivery address, select Enter new delivery address for this order 

  1. Scroll down and select the number of iFOBT kits you require. Order numbers depend on how many doctors work at your clinic. Complete all fields with a red Asterix. If you are ordering more than thirty kits, you need to select the appropriate reason.  

  1. Select the acknowledgement box and click submit to confirm order  

  1. You will receive an order number and the order will arrive at your clinic within 10 business days. Your order will appear in the Bulk order section in the NCSR Portal.

 

Distributing iFOBT kits to patients/participants 

  1. In NCRS portal, search participant/patient  

  1. Select Forms tab underneath patient/participant details on the left-hand side  

  1. Select Choose a Form on the right-hand side  

  1. Choose the NBCSP- Alternate Access Model (Issue/Re-issue kit) and click continue  

  1. Check patient/participants details and update if required. Complete the self-care, mobility, and communication section if the patient/participant requires assistance with completing the test or communicating. Click continue  

  1. Select reason for re-issuing kit. Document the date the kit was issued and the kit’s expiry date. Tick the patient/participant consent box. Click review  

  1. Once details are correct, click Submit and Print  

  1. Give participant/patient patient/participant detail form to participant/patient . Remind them to document the date they complete the test and to sign the form. The form goes into the pre-pay envelope with specimen samples. The participant/patient post sealed envelope containing signed consent form and specimens to the NCSR.   

  1. A notification will appear in the alerts section of the patient/participants NCSR portal that the patient/participant has receive a kit via the Alternate Access Model  

  1. In My Correspondence, you will be informed if the NCSR has received the patient/participants iFOBT kit.  

  

Tips and Tricks 

  • The NCSR has a variety of Quick Start Guides 

  • Always double check participant/patient details 

  • Complete NBCSP- Alternate Access Model (Issue/Re-Issue kit) form for all patients/participant who you receive iFOBT kits from your practice  

  • When distributing iFOBT kits to participants/patients, document the iFOBT kit expiry date. Please note that iFOBT kits have a shelf life of seven-months  

  • Clinical report forms can be used for colonoscopy/histopathology reports, GP Assessments and Adverse Event form  

  • Clinical Information System Registration Guide has further information on integrating the NCSR into clinical software 

  • National Bowel Cancer Screening Program and National Cervical Screening Program has further information 

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